Consumables and devices circulate between departments with no issue record. Unique codes and scan-based issue records change that.
Two pain points dominated. High-value consumables such as interventional supplies were kept in department cabinets with a handwritten issue book, and month-end reconciliation meant repeated searching. Mobile devices including infusion pumps, monitors and wheelchairs moved between departments and were reordered whenever a search failed.
The hospital had tried stocktaking, but the method was to suspend clinics for half a day and count unit by unit, which was too expensive to repeat more than a few times a year.
Equipment and consumables commonly used in this scenario, configurable to your site.
Zebra ZT411 industrial printer with a 4.3-inch colour touchscreen, up to 600 dpi and redundant interfaces, for mid-size lines and warehouse traceability.
Datalogic Skorpio X5: enterprise Android, octa-core Qualcomm, IP65 sealing and a 4-inch display, for warehouse, manufacturing and retail data capture.
Zebra ZD421 desktop printer with flexible interface options, covering office, retail and light industrial labelling.
Datalogic PowerScan 9100 industrial scanners, built to last, with medium and long-range 1D reading for warehouse, manufacturing and logistics.
Datalogic AV500 and AV900 high-end fixed-mount vision readers that handle attended or unattended lines and read reliably on fast conveyors.
Custom adhesive labels in coated paper, synthetic, PET and matte silver, in custom sizes and winding, with sample print trials before bulk orders.
Based on the site conditions, we delivered the following custom solution.
High-value consumables are coded on receipt, with specification, batch and expiry inside the barcode. A department scans on collection, again on use, and again on return if unused. Every item has a state that can be queried, and month-end reconciliation no longer depends on the issue book.
Devices carry alcohol-wipe resistant PET labels with a barcode and a readable number. On key floors RFID labels are added so a handheld reader walking the corridor captures every device in range without entering each room.
Scan the device and the department on issue, scan again on return, and flag overdue items automatically. No approval chain, or departments will work around the system. This was the point the client raised repeatedly during implementation: the lighter the flow, the higher the compliance.
Device master data stays in the fixed asset system and this solution adds only location and borrow status, so the two records do not contradict each other.
High-value consumables carry high value density and are counted often, so each item gets its own code rather than a count by category. UHF inside the cabinet gives a fast full-cabinet sweep while barcode remains the record of truth at issue and return, with the two identifiers tied together by one bound unique code.
Asset labels use a PET facestock that takes alcohol wipes, because wards are disinfected daily and paper does not last a month. Wristbands are chosen by length of stay, direct thermal for short admissions and thermal transfer for longer ones.
Key steps and engineering details from the deployment.
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From device selection and label matching to system integration, tell us what you need and an engineer will prepare a plan.